Regular note-taking is one of the most productive habits a person can practice. The ability to take notes online and access them anytime, from any location is. DEVONthink Personal keeps your documents, notes, bookmarks. Its unique tools and artificial intelligence let you manage your files effortlessly and focus on things. Resources for Getting Things Done. Getting Things Done, also abbreviated as GTD, is a popular time management productivity method created by David Allen. The method is just as popular today as it was back in 2. GTD Ninja post featuring more than 5. But there are a host of new applications out there to help you be even more productive this year. Below are more than 1. What are your favorite GTD tools? Tell us more about them in the comments. Complete Solutionsi. GTD - A free Mac OS X app. Kinkless GTD - Free Applescripts for Omni. Outliner Pro for implementing GTD- style task management. Omni. Focus - A Mac OS X GTD system that also works with your i. Phone. tasktoy - A GTD app that includes printable lists and mobile access. You need to do the right things at the right time and learn to defer the distractions. You can start doing just that with these to-do list apps. Made image scaling faster, and images dramatically smaller in file size, by switching to XnView for inline image processing in the Compose window. Try our all courses tutorials — every online course includes free video tutorials. Become a member to keep learning, with unlimited access to the subscription library. From the looks of it, Daily Routine might appear a bit complex to handle, but the very visual and colorful design works in favor of the app big time. OmniGraffle is for creating beautiful, precise graphics. Available for Mac, iPhone, and iPad. As I prepared for my OmniFocus Setup session, I took the opportunity to step back from the application to look at the way I use it. I figured it couldn't hurt. How to use Mind Mapping to implement Agile Results. Recommended tools, apps and a workflow for implementing Agile Results with Mind Maps. Todoist - A simple GTD app with a built- in calendar, Gmail integration, and more. GTDInbox - A Firefox addon for using Gmail for GTD. Nexty - A PHP GTD tool that you can install on a local server. Propel'r - Launching soon, this app will help you collect, process, organize and review your GTD tasks. Task. Freak! An i. Phone version will be released soon. Agenda. One - A task and schedule manager for Windows Mobile. My. List - A Windows Mobile list management app that allows you to keep multiple lists organized into a hierarchical structure. Projekt S6. 0 - An outliner and note taking app for Smartphones using Symbian 9. Phoned. It. In - A shopping list app for your i. Phone. Round To It - An i. Phone list app that lets you create multiple lists you can group and order. Habits - An i. Phone GTD 'companion' app that lets you track recurring to do items (such as 'go to the gym' or 'call your sister'). Check. Off - A list management app for your i. Phone that lets you create templates for recurring tasks and keep multiple checklists. Motask - A very simple mobile to do list app. Tasks - Mobile task manager that's also available as a Facebook app. More Productivity resources from Mashable- GTD NINJA: 5. Websites for the Kickass Control Freak- GTD Toolbox: Get Things Done on Mobile Devices- Top 3. Phone Apps for Organization and Productivity- 2. Black. Berry Mobile Apps for Organization and Productivity- ONLINE PRODUCTIVITY GOD: 4. Resources to Make You Smarter, Faster, & a Demon in the Sack. Image courtesy of i. Stockphoto, olm. 26. A Comprehensive Guide to Text. Expander. Text expansion apps are a great way to save time when you find yourself typing the same information repeatedly, but they can do much more than that. One our favorites is Text. Expander on Mac, and it's a powerful tool once you learn how to use it. In a regular day, most of us type the same things over and over again, wasting an enormous amount. For example, an abbreviation like . For example, I have an abbreviation . And if this was the only way you ever used Text. Expander, the app would. This is where the macros we're going to discuss in this post can really come in handy. Introduction to Macros. There are several different types of macros in Text. Expander. Keep in mind that you don't need to actually memorize these macros as they can all be inserted using the Insert menu in Text. Expander. These are the different types of macros that are available in Text. Expander: Date/Time. Snippets. Key. Clipboard. Picture. Cursor. Fill- Ins. I'm going to break these macros down individually and talk about them in accompanying videos. Using Date and Time. One of the most practical applications of Text. Expander's macros is for date and time stamping. You can use Text. Expander to put in times and dates using different macros for different formatting options. Here are all the different macro options for displaying date and time information. Expanded Text. 4 digit year number (. We recently wrote a post on the importance of dating everything on Asian Efficiency. Here are a couple examples of things that could benefit from date/time stamps. You can also do date/time math to add or subtract units of time in Text Expander. To do this, simply put the date/time math prefix BEFORE the unit of time you want to modify (you can do this through the insert menu as well. Date/time math macros begin with . This is called a Nested Snippet and allows you to use a snippet in more than one place without having to type it out again (or even the abbreviation). To add a snippet inside a snippet, just select it from one of your snippet folders using the . For example, previously I told you about a snippet I created for one of my favorite quotes titled . I could nest this snippet inside a reminder email for my team members at work to submit their contributions on a particular project, which would look something like this. Just a reminder that the current sprint is wrapping up this week and we still haven't received all team contributions. Without all the required pieces it is impossible to roadmap this project and I'm concerned about falling behind on our target dates. Remember. %snippet: xplan. Simulate Key Presses. This macro simulate a key press. There are four options to choose from. Enter, Escape, Return, or Tab. This can be useful when filling out forms to switch from one field to another without actually having to touch your keyboard! You can do this by selecting . For one thing, Text. Expander doesn't work with secure input fields, but more importantly it exposes your passwords and account credentials to anyone who might gain access to your snippet collection. For example, if you sync your snippets using Dropbox and your Dropbox credentials are compromised, all of your snippets (which are stored in plain text) are accessible. Instead, use something like 1. Password to store your passwords securely instead! Dear Lifehacker, I'm looking for a password manager, after you convinced me I really need to. You might use this when sending an email to multiple recipients (like a party invitation) when you want their name to appear several times throughout the email message. You could copy their name from an invite list and then have it appear wherever. You can also plug in this macro from from the Insert menu. I'm throwing a birthday party for our friend Thanh next Saturday at Whole Foods (he really loves that place), and I really hope you can come. I know it would mean a lot to him if you were able to make it. Please RSVP to me so we know how many to expect. Hope to see you soon, %clipboard! I know it would mean a lot to Thanh if you were able to come. Please to me so we know how many to expect. Hope to see you soon, Zachary! Mike. Here's a couple other things that could be used with the. Names. Phone numbers. Email addresses. Insert Images with 'Pictures'. Did you know that Text. Expander isn't just for text? You can actually use it to place images as well. This could be useful for a company logo. You can add this macro by selecting . For example. Thanks for agreeing to help me throw a surprise party for Thanh. Just a reminder that the party is this Saturday at 4 pm and I'll need you to bring . I really appreciate all your help! For example, I could make a snippet that looks like this: < div id=. These are represented by . For example, if you wanted to move the cursor down two lines at the end of the snippet, you could accomplish this by typing. There are 4 types of fill- in macros you can choose from: 1. Single- Line Field. This macro has one specific field where you can type in the text that you want to appear. For example, you could have a single- line field named . This is a great way to personalize form email templates. You can add a single- line field fill- in by selecting . So if you wanted to use a single- line field fill- in for customizing the top of an email template, it would look something like this: Hi %filltext: name=First Name%. This macro would expand to look like this. Here are a couple other examples where single- line field fill- ins might be useful: 2. Multi- Line Field. This macro is just like the single- line field except you get a text box that you can fill in, kind of like the . This is extremely useful for short lists, and the advantage of this over the single- line field is that the multi- line field allows for much more text. So if you wanted to use this macro inside a snippet for creating paragraph tag text for web development, it would look like this: < p> %fillarea: name=Paragraph Text%< /p>. To set this up, place the cursor between the paragraph tags and select . Make sure it's placed. Now when I switch to my text editor I can type . Popup Menu. This macro opens a popup menu with a couple pre- populated options for you to choose from. You could use this when sending out appointment reminders to select the representative the appointment is with or selecting from a limited number of variables, like selecting a product when following up with a customer's recent purchase. So if I wanted to create a standard snippet to use when following up with a customer, I could create a snippet that says: %fillpopup: name=Product: Omni. Focus Premium Posts: default=Productivity Blueprint: Asian Efficiency Primer: Premium Newsletters: Better Sleep. To set this up, I'll select . You can also change which option is selected by default (I'll select Omni. Focus Premium Posts). Now when I switch to my Mail app and I want to send a follow up message to a customer, I can type . Optional Selection. This macro includes a section of text that you can include by selecting a checkbox. You might use if there's a clause you sometimes include in a contractual agreement or if you sometimes include certain information at the end of a standard email response. There are other options for Optional Part Name and whether or not to include it by default. Using an optional selection within our Text. Expander snippet allows us to stay Asian Efficient without anoying our non- Omni. Focus using customers. You can actually link them together and combine them to do some pretty crazy things from increasing your email productivity by storing all your email templates in Text. Expander to speeding up your development time by reusing code snippets for developers. There's one for first name, there's a popup for when the webinar actually happened, there are optional selections for information I include often but not every time, and a pop for when I'm going to make contact next. There's also a clipboard reference where I pull in the link for the proposal off of my clipboard. For example, you could have Applescript snippet that opens the current URL in Chrome instead of Safari. Chrome has built- in Flash support, so this would be one way to get around installing the Flash plugin on your computer if you wanted to avoid that. All credit for this goes to them. Here's how to set it up: Set the label . Here's the Applescript: property the. URL : . Chrome will open and the current tab will be displayed. It's an incredibly useful utility that will save you a lot of time, but like any tool it's only effective if you use it correctly. In addition to the examples we've covered in this post, here are a couple general best practices for you to keep in mind as you implement Text. Expander into your personal workflow: Sync Your Snippets. You can sync your snippets via Dropbox which allows you to access them via Text. Expander touch and other supported apps on your i. OS device. To do this, you have to go into . Here's a. full list in case you're wondering whether your favorite app is supported. Use a Standard Prefix. Thanh talked in. this article about the different prefixes he uses for different types of snippets (which is a very logical way to organize your Text. Expander snippet collection), but I tend to use a prefix of . There are a couple reasons for this: I can't imagine a scenario where I would type an actual word starting with x that would conflict with my snippets. I know when I type . The important thing is consistency. You just need to find something that makes sense to you and is easy to remember. Think About Practical Uses. Before adding any tool to your workflow, you should ask your self the questions . In the case of Text. Expander, the problem it's solving is the amount of time spent repeatedly typing words and phrases you commonly use. But if you don't pay attention and catch yourself repeating things all the time, you can get stuck just blindly going through the motions and continuing to do the same thing over and over.
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